Conference Instructions and Zoom Guidelines
Attending a Session
This conference is happening on Zoom. Links will be emailed to registered participants the week before—and also again, each morning of the conference.
If you have never used Zoom before and would like to try it out before the conference, please contact us. We will also have a tech team available to help you get connected.
Some plenary sessions are being run as Zoom webinars. The audience will not be visible in this case—but can interact via the chat (public) and Q&A function.
In regular Zoom meetings, you are welcome to keep your camera on or off. Please keep your microphone muted when not speaking.
Accessibility
Closed captioning will be available at all sessions.
At the Friday, June 11th Black-Indigenous solidarities roundtable, ASL interpretation will be available. This event will also be streamed on youtube, and a recording will be shared in the weeks following the event.
Presentations delivered in French will be translated into English live. This will appear as an audio option that you can access at the bottom of the Zoom meeting.
With the exception of the live podcast recording and the Black-Indigenous solidarities roundtable, these events are not being recorded. Some pre-recorded content, like the relational walking practice and the Indigenous Voices Awards presentation, will be made available.
Info for Presenters
Individual panel presentations are 10 minutes long. Thank you for sticking to this time frame! Your panel chair will remind you if you pass the 10-minute mark—whether by private message, or verbally, or using whatever method you have agreed upon.
Please double-check the date and time of your presentation—keeping in mind that there are five different time zones on the program. If it’s helpful for you to see a schedule where the time zones are colour-coordinated, please download the program pdf here.
Panel presentations will be happening in breakout rooms. Just access the Zoom link, and you’ll be able to go into your breakout room. Please check in 20 minutes early so that our tech person can make sure that your audio, video, and slides are working well.
If you are using slides, you’ll be given screen-sharing privileges. As a back-up for our tech team, please also email your slides to us beforehand. If you want us to run your slides for you, please let us know that beforehand.
Please remember to email your bio to your panel chair before the conference.
A tech person will be present at all sessions to help deal with any tech issues or other problems.
Info for Moderators
Moderators, thank you for helping us stick to our schedule! We are dealing with five time zones and with people coming and going as needed, so we aim to begin and end each session on time. Zoom visiting spaces will be available after each session for those who want to continue talking.
You will have been connected with your panelists by email. Thank you for collecting their bios and being prepared to introduce them. As usual, we’ll save the discussion period until after all the presentations have been delivered.
Please join your session in the breakout room 20 mins beforehand so that the tech person can make sure that your audio and video are working well.
Individual presentations are 10 minutes each. When one minute remains, please alert the panelist via private message or by giving them the thumbs-up sign (or whatever you have agreed upon). When their time is up, you may need to turn on your mic and inform them verbally that it’s time to wrap up.
During the discussion period, you can invite audience members to use the raise hand function or to use the chat when they have a question. Please keep an eye on the chat. If you know that you won’t be able to watch the chat while moderating, please let us know beforehand and we will find someone to help you.
A tech person will be available in all sessions to help with any issues.
